FINANCE ASSOCIATE | Apply by October 9, 2024
POSITION SUMMARY
The Finance Associate is organized with excellent people skills, knowledgeable in aspects of accounting to include receivables, reconciliations, and account scheduling as well as a strong understanding of internal control policies and procedures. Fundamental to this position is working proactively and balancing multiple tasks. The Finance Associate is detail oriented and possesses excellent communication skills and a strong work ethic.
DUTIES & RESPONSIBILITIES
- Assist Finance Director with management of accounts payable, and process compliance.
- Efficiently prepare merchant services monthly and year-to-date reporting and recording revenue.
- Assist with monthly bank reconciliations.
- Assist with preparations of check register, financial statements, and operational budget.
- Manage POS pay functionality for operational bank account.
- Manage online banking accounts.
- Assist with financial tracking, reporting, and contract administration of Events department, 39 café and FAM Store.
- Perform cash deposits for admissions and donation boxes under appropriate procedures and record appropriately.
- Coordinate and assist with account analysis, research and report variances.
- Coordinate and assist with preparation of regulatory reporting, including annual and periodic program review audits, sales tax and 1099 annual reporting.
- Assist with yearly financial audits and scheduling.
- Support month-end and year-end close process.
- Efficiently prepare end-of-year vendor tax information and reporting (1099).
- Assist with developing and implementing internal control procedures.
- Assist with implementation and or utilization of financial software.
- Connecting all departments to Forms/Payable Process while building other operations and centralizing administrative data.
- Tracking all payables and G/L entries on forms, verifying coding and processing the payables in FE to be paid.
- Runs weekly payable check runs, prints checks, gets approvals and signatures on checks.
- Backup for receiving and opening mail.
- Training of staff on responsibilities of being a designee and submitting invoices to be paid.
- Working proactively and balancing multiple tasks.
- Adapts and reorganizes effectively.
- Positive team attitude.
QUALIFICATIONS
To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 3-5 years of overall combined accounting and operational experience.
- Accounting Degree preferred.
- General knowledge of accounting principles and internal control procedures.
- Experience with Accounts Payable, general ledger functions and the month-end/year end closeouts.
- Strong organizational skills with the ability to adapt and re-organize effectively.
- Excellent written and verbal skills
- Positive Team Attitude
- Ability to work with minimal supervision.
SUPERVISION:
The Finance Associate reports to the Finance Manager.
GUIDELINES:
The Finance Associate is to adhere to the policies and ethics of FAM at all times. Employee shall wear appropriate office attire as per policy and asks for assistance on any matters not covered by this job description.
SERVICE:
Assists the Finance Manager in all aspects of museum accounting. Meets commitments.
QUALITY MANAGEMENT:
Looks for ways to improve and promote quality. Demonstrates accuracy and thoroughness.
ETHICS:
Treats people with respect. Keeps commitments. Inspires the trust of others. Works with integrity and ethically. Upholds organizational values.
JUDGEMENT:
Displays willingness to make decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Includes appropriate people in decision-making process. Makes timely decisions.
PLANNING/ORGANIZING:
Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Sets goals and objectives.
All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check.
We Are FAM
One Place, Many Nations
In one place, visitors experience the collective histories of 39 distinctive First American Nations in Oklahoma today. First Americans Museum shares the cultural diversity, history, and contributions of the First Americans.
FAM Land and Peoples Acknowledgement
First Americans Museum (FAM) honors the ancestors who lived here before it was Oklahoma.
We honor the indigenous people who inhabited these lands before the United States was established. They include the Apache, Caddo, Tonkawa, and Wichita. We also honor those tribes who have a historical relationship to this region, including the Comanche, Kiowa, Osage and Quapaw. We acknowledge the Muscogee (Creek) and Seminole who were once assigned the land upon which FAM resides.
Today, 39 distinct tribal nations reside in Oklahoma. We are as diverse culturally and linguistically as the nations on the European continent.
We are not in Oklahoma by choice. Many of our peoples were forcibly removed and relocated from the far reaches of the contiguous United States. After nearly 200 years, our histories and cultural lifeways are now interwoven into this landscape.
The Choctaw people call this land Okla Homma. Okla Homma means “red people”, the place we now call home.
Our National Story
Only a few tribal Nations were indigenous to what is now the State of Oklahoma. All others were removed from homelands across the contiguous U.S. to Indian Territory. In 1907 Oklahoma became the 46th state to enter the union. The state’s name comes from two Choctaw words “Okla” and “Homma” meaning Red People.
Our Mission
To serve as a dynamic center promoting awareness and educating the broader public about the unique cultures, diversity, history, contributions, and resilience of the First American Nations in Oklahoma today.
Our Core Values
RESPECT
Acknowledge and celebrate the worth of all peoples.
RECIPROCITY
Promotes the mutual exchange of knowledge, ideas, and perspectives.
RELATIONSHIPS
Strengthen connections with our local, regional, and global communities.
RESPONSIBILITY
Educate the broader public and foster truth-telling.
PHYSICAL REQUIREMENTS:
Dexterity enough to use a keyboard and telephone; occasional lifting, carrying, pushing and pulling up to 25 pounds; may be subject to extended periods of walking, standing, sitting, reaching, balancing, bending, kneeling, handling, feeling, climbing, and twisting; and vision, speech, and hearing sufficient to perform the essential tasks. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Some overnight travel may be necessary.
EQUAL OPPORTUNITY EMPLOYER:
First Americans Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.